Oxford Public Library / Board of Trustees Meeting

Thursday October 22, 2009

 

 Agenda

 

6:15 – Call to order / Approval of the agenda

 

• Minutes – Board Meeting September 24, 2009

• President’s Report -

• Treasure’s Report –

• Director’s Report -

• Committee Reports -

                   Building & Grounds / Long Range Planning

• Demolition /Dismantling– Western Terrace Property
• Architect’s Fees
• Planning Commission status
• RFP and Contractor Bidding
• Annual Fund-raiser –
• Finance – Donations and building fund accounting
• Capital Campaign – Donna Melton and/or  strategies for organization

•  Unfinished Business –Records Retention and Whistle Blower Policies
• Library Bill of Rights – review and affirmation (last reviewed 2002)

 

Adjournment; Next Meeting will be Thursday December 3, 2009

(November / December combined meeting)

 

The next SAC meeting is scheduled for Tuesday, November 10, 2009

at 7:00 PM i n the Struble Room, CCL. 

 

Calendar

 

 “Whisker Walk” & READ with Dogs 9/26 @ your library

(Reading Education Assistance Dog certification training)

 

First Friday Art Stroll – Book Buzz  11/6 – 5 – 8 pm (Library Permanent Art Collection)

 

November 7 – “Dear Coach; Letters from World War II” by Lois Herr-  Book Signing

 

December 5 – Oxford Postcard Book Signing with Joe Lordi

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Oxford Public Library / Board of Trustees Meeting

Thursday July 23, 2009

  

Agenda

  

If you have additional items for the agenda or are unable to attend the meeting please

 contact Carol at 610-869-2791 or Ken at 610-932-9618 or Email: kpienkos@ccls.org

 

6:15 – Call to order / Approval of the agenda

 

• Minutes – Board Meeting May 28, 2009

•  Vice-President’s Report -

•  Treasure’s Report –

•  Director’s Report -

• Committee Reports -

•  Building & Grounds / Long Range Planning
• Demolition – Western Terrace Property
• Borough Public Hearing 8/17
• Architect’s Fees
• Annual Fund-raiser –
• Policies
• Internet & Technologies
• Incident Response
• Records Retention
• Whistle-blower Policy
• Long Range Planning
• Finance

•  Unfinished Business – By-Laws

 

Adjournment; Next Meeting will be August 27, 2009

   

Calendar

 

Summer Reading Programs are in full swing….

Book Store to open July 30th

 

2009 Summer Salute to Soldiers – Author Lecture Series began June 19th

Next program:  “Unlikely Allies” July 24th  & “Vietnam Mailbag” August 7th

 

__________________________________________________________

Oxford Public Library / Board of Trustees Meeting

Thursday June 25, 2009

  

Agenda

  

If you have additional items for the agenda or are unable to attend the meeting please

 contact Carol at 610-869-2791 or Ken at 610-932-9618 or Email: kpienkos@ccls.org

 

6:15 – Call to order / Approval of the agenda

 

Minutes – Board Meeting May 28, 2009

•  President’s Report

•  Treasure’s Report –

•  Director’s Report

•  Committee Reports

•  Building & Grounds / Long Range Planning
• Demolition – Western Terrace Property
• Annual Fund-raiser –
• Policies
• Internet & Technologies
• Incident Response
• Records Retention
• Long Range Planning
• Finance

 

• Unfinished Business – By-Laws

 

Adjournment; Next Meeting will be July 23, 2009

Calendar

 

Summer Reading Programs are in full swing….

 

2009 Summer Salute to Soldiers – Author Lecture Series began June 19th

Next program:  “Write Home for Me” July 10th 7:00 PM

 

______________________________________________________

Oxford Public Library / Board of Trustees Meeting

Thursday May 28, 2009

   (rescheduled for Monday June 8, 2009)

Agenda

  

If you have additional items for the agenda or are unable to attend the meeting please    contact Ken at 610-932-9618 or Email: kpienkos@ccls.org

 

6:15 – Call to order / Approval of the agenda

 

Minutes – Board Meeting April 16, 2009

 

•  Director’s Report

 

Adjournment; Next Meeting will be June 25, 2009

 

 

Calendar

 

Summer Reading registration begins June 16th

 

2009 Summer Salute to Soldiers – Author Lecture Series begins June 26th

 

Minutes of last meeting...

Oxford Public Library

Board of Trustees Meeting

April 16, 2009

The meeting was called to order at 5:25 by President Carol Hauser.  Also present at the meeting were: Richard Hannum, Frank Spor, Maren Ketcham, Ruth Holmes, Jahan Sheikholeslami, Ken Pienkos, and Courtney Messick Jayne. 

Approval of Agenda as presented:  Motioned by: Frank Spor and seconded by: Maren Ketcham.

Approval of Minutes as presented:  Motioned by Maren Ketcham and seconded by Frank Spor.

President‘s Report:  No report –please try to attract people to help fundraise tonight

Treasurer’s report:  The library received $10,000 from the estate of Grace Cope.  This was put into the building fund checking account and used to pay the first architect bill.  The library has received the first $5,000 interest deposit for the year from the Brown account.  Attached is an account summary. 

Directors Report:

• The Easter egg hunt was a huge success
• Waide Fulton contacted the library and would like to donate $12,000 to dedicate a veteran’s support collection.  Ken is to meet with Mr. Fulton and work out the details. 

Building and Grounds:

• SMP is to present the building plans tonight.  Items can still be changed; this is mainly to look at the design, shape, and square footage.

Annual Appeal:

• Envelopes are prepared and are ready to be printed (instead of using labels).  The mailers become bookmarks. 
• 500 items will be mailed and another 1500 will be used for around the Library.

Policies:

• Review postponed until next month

Long Range Planning:--has not met

Finance—has not met

 

Old Business:

• By-laws postponed until next month

 

New Business:

 

• The legislative breakfast will be May 8th from 8:00 to 9:30.  The keynote speaker will be Ken Pienkos. 

 

The next meeting will be 5/28/09.  

The meeting was adjourned at 6:02, motioned by Richard Hannum and seconded by Frank Spor. 

 

 

 

Oxford Public Library

Director’s Report – Board Meeting

May 28, 2009

“The secret to creativity is knowing how to hide your sources.”   Albert Einstein

 

Programs:  Summer Reading Club registration begins June 15th.  Nancy Kodish and I have schedule outreach sessions with our elementary and middle schools and look forward to stellar season.  The program cards, calendars, and event schedules are printed and available throughout the community and we feel confident that our library will be a popular destination for children and families this summer. 

For teens: the Apple technology classes, Wii, and open discussion groups will engage and invite young adults to participate more in library programs, reading, and gaming opportunities.

 

For Adults:  We have scheduled a “2009 Summer Salute to Soldiers” program series to honor veterans and current members of the armed forces.  Four very important authors will be presenting and discussing books ranging from the Civil War, WWII, to Viet Nam.  We are pending confirmation from the USO for an additional community outreach program.

 

Building and Maintenance:  The facility and grounds look good.  I hope to address the old front entrance and prepare the lower level for Fall Season meetings, classes, and events during July and August.  I under-stated the

 

budget for maintenance and hope to revisit our discussion about the capital building fund supporting the maintenance through the construction phases in 2009/2010.

 

Annual Appeal – the mailing was completed and delivered to the post office May 18th and 19th.  The first week response has been generous and comments about the new

 

Municipal Outreach:   I have identified updated statistics sources and methods for accurately reporting municipal resident participation and library use.  Example:  East Nottingham supports the library with approx. $10,000.  The number of items checked out to E.N. is nearly 40,000 annually.  This is 25 cents per transaction of library support.  What else can you get for a quarter?  These meeting will best suit my summer schedule.  I hope to report that all six municipalities will be visited in June, July, and August.

 

Last month….Goodwill success…I would like to propose a capital campaign idea.  Opening a used books store with goodwill paid staff next to neighborhood services as campaign office.  Jim Price is considering allowing the library to use his storefront on Third Street.

 

Meetings:

CCLS Strategic Planning

District Librarians

Systems Advisory Council

Rotary

Camp Dreamcatcher

Oxford Mainstreet, Inc.

Oxford Arts Alliance

Oxford 2010                                KP 5/09